Be a food vendor at Midsummer!
Welcome to this year’s Midsummer Music Festival! We are excited that you will be a part of the fun and entertainment. For your information, here is the essential stuff you need to know.
We require an $80.00 deposit to be paid prior to the festival. Please make a cheque payable to:
BVFMS c/o Food Vendor
Smithers, BC, V0J 2N0
Food vendors will require hot & cold running water, and refrigeration (coolers and ice packs are not considered adequate). All vendors without a current permit must obtain one from the health inspector (250-847-7360) at least 3 weeks prior to the festival.
We can provide you with access to cold running water, and electricity. Please bring your own extension cords and power bars. We will remove any garbage and slop when necessary. There is no sewage system and unfortunately we cannot provide hot water to those vendors outside the petting zoo area. Our facilities are limited, especially with electricity. An ideal set up would be to provide your own self-contained kitchen unit, such as a van or a trailer. The more self-contained you are, the better. In addition, you may wish to have some plastic or tarps on hand in case it rains.
From commercial vendors, the Festival fee will be 10% of Gross Sales minus your $80.00 deposit. For charity/non-profit organizations, the fee will be 10% of Net Profits (after costs have been deducted) minus your $80.00 deposit. Each vendor will receive a maximum of 2 weekend passes. If you have a larger staffing requirement you will have to purchase day or weekend passes for these individuals. If you have any questions please feel free to contact the food-vendor coordinator.
This year we would again like to try and reduce the amount of garbage at the festival without compromising the quality and price of the food and drink being served. Please help make the following Zero Waste initiatives a success:
Beverages: For non-bulk beverages such as teas, coffees, chai, hot chocolate, smoothies etc. we ask that vendors sell drinks that are included in the provincial ‘Return-It’ program (i.e. on the deposit/refund program). A network of recycling will be set-up around the fair grounds to make it easy for festivalgoer’s to recycle their containers. Money collected from this program will be donated to the BVFMS to make further improvements to our Zero Waste program in future years.
Glass Bottles: As always we are attempting to keep the festival grounds clear of any health hazards from broken glass. A decision has been made to keep glass containers out of the festival grounds. We realize that this may be an inconvenience for some vendors and hope that you can comply with this request. If there is a serious problem with this issue please call Terry @ 250 877 3256 and we can discuss it.
Recycling Centres: As mentioned above, Recycling stations will be placed around the fair ground with a series of drums to collect beverage containers (aluminum cans, drink boxes, water bottles, milk containers) and keep the returnables separate from mixed garbage.
Set up will be on Thursday June 30, and Friday July 1, 2022. We plan to stagger the arrival times of the vendors to avoid unnecessary confusion. This schedule will be determined by mid June.
Please complete the enclosed information form and return it to the address provided below. It is very important for planning purposes that we receive a reply by May 31, 2022. Replies after this date will only be considered if there are any vacancies.
We have limited space. We aim to have maximum diversity of food and minimum vendors to ensure the vendors have the opportunity to make sales.
To inquire and secure your spot, please contact Terry Delany, the Food Vendor Coordinator:
Please email firstname.lastname@example.org
Space is limited and not all requests can be fulfilled. Thank you!