Hello and welcome to this year's Midsummer Festival. We are excited that you will be a part of the fun and entertainment. For your information and to make things easier for you, here is the essential stuff you need to know.
Food vendors will require hot & cold running water, and refrigeration (coolers and ice packs are not considered adequate). All vendors without a current permit must obtain one from the health inspector (250-847-7360) at least 3 weeks prior to the festival.
We can provide you with access to cold running water, and electricity (please note there is a limited amount of power available. If you require 220 power you must inform food vendor coordinator as we may not be able to provide all vendors 220 power). Please bring your own extension cords and power bars. We will remove any garbage and compost when necessary. There is no sewage system and unfortunately we cannot provide hot water. Our facilities are limited, especially with electricity. An ideal set up would be to provide your own self contained kitchen unit, such as a van or a trailer. The more self contained you are, the better. In addition, you may wish to have some plastic or tarps on hand in case it rains.
From commercial vendors, the Festival fee will be 8% of Gross Sales. For charity/non profit organizations, the fee will be 10% of Net Profits (after costs have been deducted). Upon acceptance you will be required to submit an $80.00 security deposit. This cheque will be made out to BVFMS and will be returned after the festival as long as the site is left clean and undamaged. Please DO NOT send the cheque until you are notified of your acceptance. Each vendor will receive a maximum of 2 weekend passes. 3 Access passes will be provided for additional staffing requirements. If you have a larger staffing requirement you will have to purchase day or weekend passes for these individuals. If you have any questions please feel free to contact the food-vendor coordinator. Please note: All staff camping on site will be required to pay $10.00.
This year we would again like to try and reduce the amount of garbage at the festival without compromising the quality and price of the food and drink being served. Please help make the following Zero Waste initiatives a success:
Beverages: For non bulk beverages such as teas, coffees, chai, hot chocolate, smoothies etc. we ask that vendors sell drinks that are included in the provincial 'Return-It' program (i.e. on the deposit/refund program). A network of recycling centres will be constructed around the fair grounds to make it easy for festivalgoer’s to recycle their containers. Money collected
from this program will be donated to the BVFMS to make further improvements to our Zero Waste program in future years.
Glass Bottles: As always we are attempting to keep the festival grounds clear of any health hazards from broken glass. A decision has been made to keep glass containers out of the festival grounds. We realize that this may be an inconvenience for some vendors and hope that you can comply with this request. If there is a serious problem with this issue please call me (Melanie @ 847-8740) and we can discuss it.
Recycling Centers: As mentioned above, series of Recycling Centres (approximately 7) will be placed around the fair ground with a series of drums to collect compostables, tin cans, aluminum cans, drink boxes, mixed garbage and paper products (cardboard).
Set up will be on Thursday and Friday. We plan to stagger the arrival times of the vendors to avoid unnecessary confusion. This schedule will be determined by mid June.
Food Vendor Form
To inquire and ensure a Food Vendor Spot is available, email our Food Vendor Coordinator Mel Monds at: email@example.com. We are limited with space and not all requests can be fulfilled.